4 ways to spring clean your data

Spring is here and it’s the traditional time to remove the clutter from your life.

There’s no reason why your data should be exempt from this. It may not be physically there, but it’s sitting there getting dusty nonetheless. So it’s that time of the year to ask yourself: does your data need a good de-cluttering? Is it time to spring clean your data?

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Why your business needs Mobile Device Management

Every day, 90 mobile phones are left on London’s Tubes.

Now imagine your employee has confidential corporate data stored on their phone (for example emails, spreadsheets, contacts) and it goes missing. Straight away, you’ve got a data breach to deal with and there’s the possibility important business content could get in to the wrong hands.

From May 25th, you’ve got to report every phone lost, if there is data you cannot secure, to the Information Commissioners Office as a data breach. For more information about how to report a data breach, please click here.

So how can you ensure your business data remains secure whilst maximising your employee’s productivity?

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The biggest drivers of bandwidth consumption

bandwidth consumption

Is slow internet connection a common complaint among your employees?

A slow internet connection can be a hassle, but there’s an easy way to solve this.

If you’re aware of the activities slowing down your bandwidth, you can change your usage and speed up your internet connection.

So take a look at some of the key culprits that are potentially slowing down your system.

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What’s using up your mobile data?

mobile data use

The way we use our mobiles is changing. Gone are the days of conventional calling.

Over the recent years, the launch of free instant messaging apps has meant that making calls has become less popular and instead, we’re using our mobiles for a range of other activities.

Take a look at what activities are driving our mobile data consumption.

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Posted in: IT Support

Are you making these common password mistakes?

common password mistakes

How easy would it be for hackers to take control of your online accounts?

You probably think your passwords are strong and secure. There’s no way that a hacker could guess your passwords! Having elaborate, difficult-to-guess passwords is an absolute necessity in a world that spends most of its time online.

Take a look at some of the most common password mistakes that people make and find out how you can make sure you don’t put yourself at risk of hacking.

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Posted in: IT Security

Train strikes & bad weather: keep your business running effectively

train commuter

With wet, cold weather to come this Winter and more strikes planned, it’s time to prepare for disruption.

Here in the UK, we’re not blessed with amazing weather all year round, nor are we blessed with reliable train services.

Imagine waiting for your train, ready to start a busy day jam-packed with emails and calls. Then, the announcement is made. Your train is cancelled. You can’t get to the office – the only place you can access your desktop – and the stress begins to pile up. What do you do? Do you just go home? Do you wait hours until the trains start running again?

Train strikes and weather disruptions are a nightmare for those who can only access everything they need from the office.

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IT security for your mobile devices

Find out how you can improve the IT security on your mobile devices.

As you know, we don’t do GDPR: we help with IT security.  Two of the biggest weaknesses in any IT network, particularly when it comes to data security, are our mobile devices.

  • 72,000 laptops go missing every year, with 2/3rd left on trains and in coffee shops or public toilets
  • 22,000 USB sticks are left in dry cleaners in the UK each year
  • 90 mobile phones are left on London’s Tube network every day!

Let’s look at the IT security issues around these devices:

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Posted in: IT Security, IT Support

GDPR: Backups and the Right to be Forgotten

gdpr backups and the right to be forgotten

 Do you know how GDPR will affect your backup processes? Take a look at how you can make sure you adhere to regulations.

With GDPR regulations enforceable from May 2018, you may have noticed lots of people giving advice on how to protect your data. But how does it change the way the deletion of data is handled?

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We Don’t Do GDPR

we don't do GDPR

We’ve got some tips to help you keep your data secure.

GDPR is the latest buzzword going around. Many companies, from lots of sectors, are jumping on the bandwagon.  They know people are worried about it and companies are concerned about the potential fines of 4% of turnover or 20 million Euros. They see it as a great money-spinner. Some call it the next Y2K.  At Systems IT, we are not interested in advising about what you can and cannot do with the data you have.

We are, however, interested in ensuring you are keeping that data secure. If it isn’t secure, you are failing to abide by key principle (f)…

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Improving the Daily Life of an Office Manager

daily life of an office manager

The daily life of an office manager consists of juggling many jobs. But, we can show you a simple way to improve your productivity and give you one less thing to worry about.

The daily life of an office manager can be stressful. You have a million and one things to do and not a lot of time to do it. On top of all of those tasks, you have staff members coming to you left, right and centre regarding the technical difficulties they’re facing. Whether there’s a technical glitch in your IT network or problems with your telecoms, dealing with a bombardment of complaints can be exhausting.

On top of that, you’re stuck with the responsibility of getting in touch with the IT support provider to sort it out. How do you juggle your staff’s IT problems, whilst trying to manage your own and keep yourself sane?

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Prove you trust your Office Manager

trust your office manager

Your Office Manager is pivotal to the effective performance of your business.

You expect your Office Manager to deal with many different tasks, most of which are ones you don’t want to do.
At the point your IT support provider makes another mistake or just cannot fix an issue that has been dragging on, who do you ask to look for another provider?  Your Office Manager! After all,  this is the person whose been dealing with them on a daily basis; the one who has to face the rest of your team and tell them things still aren’t working properly.

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Help your Office Manager and they will love you

help your office manager love youAfter a nice, relaxing weekend, your Office Manager returns to work on Monday morning and there’s a technical glitch with your IT network. Maybe there’s a problem with your telecoms. As the rest of your team arrive, they try to log in, only to find out things aren’t working. The first thing they will do is run to your Office Manager to tell them something they already knows. Picture them now…

Your very stressed office manager already has dozens of tasks to get done that day; what can you do to help?

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Posted in: IT Support, London

September already?

The ‘summer’ is coming to an end, children are back to school and staff are heading back to work with holiday blues.

But now that work can resume in the run up to Christmas, there could be some cost saving and reviewing to be done on your infrastructure and the way your business communicates.

Look at the bill you got last month from your supplier and look for three main things:

  • Call charges
  • Maintenance (could be under other charges)
  • Line rental

In an ever changing telecommunications world, it is important to review the outgoings on a regular basis.

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Posted in: Telephony Solutions

Have you ever lost something important?

Maybe your computer froze just before you hit “save” on a document, or maybe a sudden accidental coffee spill fried your hard drive.

Whatever the problem may be, without a backup of information contained on a hard drive – either using external hardware or a cloud subscription – you have to rebuild from scratch.

When it comes to managing any accounts, the loss of information causes more than just a headache for you.

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Would you Swap to save?

There are a lot of adverts around now explaining how customers can save money on everything from shopping bills to credit cards, from phone bills to washing up liquid.

All of which trying to make our lives easier while saving us the pretty penny in our pockets.

If you look into what you currently have in place on a monthly basis, would you look to save money straight away instead of waiting until it becomes a problem?

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Five ways to reduce data theft from your business

how are you protecting your business from data theft?

Employees and Data Theft

As the working world becomes further entrenched in big data, and with employees’ enjoying unparalleled levels of access, data theft has become a reality that all businesses must face and be prepared for. Citing Biscom’s recent research, Entrepreneur magazine state that 85% of employees admitted to taking company documents and information they had created when leaving, and 35% of employees took customer data, including names, numbers and email addresses. With this in mind, we’ve looked at how businesses can minimise the risk of employee data theft, from simple training to advanced solutions.

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Posted in: Business Continuity

Trade in your old system for new handsets for free

We know you have a phone system that hides away in a cupboard somewhere and you don’t spend a lot of time thinking about it.

However, how long has that system been there? And what would happen if it all of a sudden – God forbid – failed?

If you are like many small businesses, you may not realise the benefits of a new business phone system. Often times, you can get more advanced features for less than you are paying on your current system.

You may want the benefits of mobile integration – connecting remote workers who access your network from their tablet, iPhone or Android device. You may want the ability to customise your system to work with your other third party systems.

There are many reasons businesses choose to upgrade to VoIP or Unified Communications solutions. Here are a few of the top things to consider:

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Spending Is Changing With Technology

As companies prepare to roll out their budget plans for the next year and April quickly approaches, there is a lot more to think about with the changes in technology when it comes to the cloud and telephone systems.

Where to spend money is a constant tug of war but it’s not the only battle being fought. How to spend the money can be just as contentious.

Directors have to consider multiple factors to determine expenditures and every year, bring with it a host of changes and market conditions that will impact those decisions.

There’s a growing argument that operating expenses (OpEx) have distinct benefits over capital expenditures (CapEx) that have made it a favoured investment approach by finance departments.

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What would happen if…

What would happen if your server broke down with all your data on?

Or maybe your computer froze just before you hit “save” on a document, or maybe a sudden accidental coffee spill fried your hard drive.

Whatever the problem may be, without a backup of information contained on a hard drive – either using external hardware or a cloud subscription – you have to rebuild from scratch.

But do you have the correct disaster recovery in place?

Click here to find out

When it comes to managing any accounts, the loss of information causes more than just a headache for you.

Convenience and peace of mind are the big-picture benefits that disaster recovery as a service brings to the table, and as more companies control DRaaS strategies, the advantages are becoming more apparent in various contexts in use cases.

The market for these services is growing significantly suggesting that DRaaS is on track to outpace traditional approaches to disaster recovery.

But there are even more advantages to DRaaS that may not be top-of-mind for directors.

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Are you Risking an Attack on your Infrastructure?

In 2016, more than half of British businesses were hit by ransomware attacks on their infrastructure – so we want to pose a couple of questions to see where you think you stand on security for your network.

Don’t risk an attack on your infrastructure

Ransomware is unpredictable, hard if not impossible to prevent, and is currently showing no signs of slowing. Businesses are facing numerous challenges from this evolving, dangerous threat.

Companies in the UK were found to experience more ransomware attacks than the other countries surveyed – pointing to the fact that the UK has a bigger ransomware problem.

54% of UK companies were found to have been hit by a ransomware attack, compared to 47% in the United States.

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Improve your Companies Efficiency

2017 already?

The clichés have all come out now: “Where has the time gone?” “New year, new me.” Everything like that.

But as we move a year closer to BT’s termination of the traditional ISDN phone lines, isn’t it time to start looking at upgrading your infrastructure and improving company efficiency.

Look at the bill you got last month from your supplier and look for three main things:

  • Call charges
  • Maintenance (could be under other charges)
  • Line rental

In an ever changing telecommunications world, it is important to review the outgoings on a regular basis.

New technology and the emergence of Voice Over Internet Protocol, or VOIP as you may know it, has helped to reduce line rental charges as well as in-house call charges.

The blanket cost of phone line charges and calls have been coming down for years but most telecoms companies have not passed these savings on to their customers.

If you haven’t carried out a cost saving audit in the past couple of years you are pretty much guaranteed to be able to reduce the cost of your phone bills.

One example of this was a recent client we worked with, they had the same phone system for the past 21 years and were in no rush to change until they were produced a proposal where a 64% saving was available.

Who would turn this down for the time of a simple, no obligation review?

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The 10 main benefits of Outsourcing your IT Support

First things first – Happy New Year!

The festivities are done and now all you want to do is get that first few weeks of work over and done with so you can get back into the swing of things – that and shed the Christmas weight you “accidently” acquired.

You’re sat at your desk in the first week back and after a nice couple of weeks off, how many things have gone wrong?

There are 10 main benefits of outsourcing your IT and now you’re back to work and you need things to start working so your 2017 can get off to the best possible start.

Many office managers and directors in London need to know everything that is going on and if it isn’t, why? This is taking time out of the day where they could be doing more productive things.

So what are the benefits?

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New Phones For Christmas

As 2016 comes to an end, many companies are concentrating on Christmas parties and New Year plans and leaving all review of infrastructure until 2017.

Business managers and directors are paying out a lot with end of year celebrations to treat staff for their hard work throughout the year, making money and making sure the business works and continues to grow.

So why not treat your business? Buy it a late Christmas present.

Click HERE for a Christmas Present

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The real cost of travel delays to your business

How long is it taking you to get to work each day?

In the IT industry, especially when you have a help desk of engineers fixing problems for clients like we do, being on time and at work is essential to customer satisfaction.

There is a lot of money invested into IT support and security by businesses around London and therefore ensuring you have the right systems in place can make a huge difference to your success and efficiency.

But what happens when something goes wrong?

Click here to find out

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Microsoft Prices are Increasing

The inevitable has happened and Brexit has hit IT pricing.

Have you thought this when asked a question or pitched to about a product?

After all there’s only five more Friday’s until December 25th and we all know there is less productivity weeks before that.

You might have legitimate reasons to do so and wait until the budgets are restructured or it is just easier in the run up to the busy Christmas period.

However, now is the best time to review your infrastructure.

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Posted in: IT Support